Section 1. Whenever an employee's attendance record is considered unsatisfactory due to unauthorized absences or frequent requests for emergency leave (annual leave, sick leave, LWOP) he/she may be required to follow prescribed procedures to support all requests for leave. This may occur even though approval of previous individual leave requests may not have been withheld when considered by themselves at the time of submittal. The employee will be given a statement in writing serving as notice that certain prescribed procedures for granting leave will be followed. It is agreed that Special Leave Procedures are an attempt to aid employees in establishing appropriate leave use, and it is not an adverse or disciplinary action. As such, the placement of an employee on Special Leave Procedures may be used as a basis for future adverse or disciplinary action.

Section 2. No employee shall be given a written notice placing him/her on special leave procedures without prior discussion of the reasons for such action and given an opportunity to improve their record. No employee will normally be placed on Special Leave Procedures unless the leave abuse as described in Section 1 meets or exceeds as a general guide six (6) incidents within a six-month (6) period. Each employee's individual case must be based on its own merits and evidence.

Section 3. The record of each employee on Special Leave Procedures will be reviewed for no more than four (4) months following the date of the letter imposing the Special Leave Procedures. Upon review of the case the employee will be notified in writing of the decision for continuance or discontinuance of the Special Leave Procedures. If there are no occurrences of abuse within the four-month (4) period, the employee may be relieved of the requirement to follow Special Leave Procedures. Special Leave Procedures will continue in effect until such written notification is received.