In order to foster a work environment based on mutual respect, trust, and the Secretary of HHS memorandum, "Strategy to Improve Quality of Work Life," dated December 23, 1996, the parties have developed and agree to the following policy guidelines concerning time keeping and attendance. These guidelines conform to the requirements 5 CFR 610.404 and Part 1 of Chapter 3 of Title 6, GAO Policy Procedures Manual.

Section 1. Methods of Time Accountability

The parties agree that the following methods will be used to account for employees time and attendance:

A. Computer check in or electronic key card system at agreed upon sites;

B. Integrated Time and Attendance System (ITAS);

C. Visual check by supervisors;

D. Team Captains validate attendance;

E. In/out boards for centrally located employees; and

F. Time keeping by exception.

Section 2. Implementation

A. Prior to any changes to the existing methods of accounting for time and attendance, employees will be provided informational packages regarding the change. The informational packages will be distributed not less than fourteen (14) days before the change. Management of the affected units will meet with employees regarding the change. The Union will be given an opportunity to be present at the meeting and participate.

B. Management and the Union will meet in order to obtain a full understanding on new methods of accounting for time and attendance.

C. Management will be responsible for maintaining all time and attendance records.

D. The Union will be notified prior to any changes in the existing methods of accounting for time and attendance.

Section 3. Guidelines

A. Information packages provided to employees will contain specific procedures to be followed when implementing new methods of accounting for time and attendance.

B. Employees violating the trust and procedures for time accounting and attendance, may be subject to the following;

1. Special time and attendance reporting requirements developed by management for a limited period of time (normally not to exceed four (4) months).

2. Employees who fail to improve or follow required time and attendance procedures prescribed by management may be subject to continued restrictions.

3. Failure to follow prescribed procedures may result in disciplinary action in accordance with Article 30 on Disciplinary and Adverse Actions.

Section 4. Miscellaneous

A. Training and equipment will be provided as needed.

B. Supervisors are responsible to clearly communicate concerns related to time and attendance procedures with employees.

C. The Union and Management agree to meet and discuss issues related to the interpretation, application, or any other matter related to this Article.