HHS Travel Management Center Contract BPA Records of Call
The following information should assist in preparing Records of Call for Omega services.
Please Note: Cost reimbursable contractors are not allowed to travel on government contract city-pair fares.
||$25,000 (NTE per Record of Call)|
||Only the following are acceptable: 2121, 2122, 2131, 2133, 2135 and 2151|
|Units of Issue:
||Charge (for Domestic and International airfare) |
Each (for Service Fees and shipping charges)
This can be estimated by using $500/Domestic traveler per meeting and $1,500/International traveler per meeting.
It is recommended to add an additional buffer in case of overages.
|Line Item Description:
||The name and inclusive dates of the meeting; as well as a description of the service requested for each line item. The IC should also include a self-assigned meeting code.|
||Person to receive the tickets|
||Name of Meeting|
||If the order is for more than one group travel, a separate line item is required for each, clearly stating the name and date of the meeting. In addition, line items should be designated separately for Domestic airfare; Foreign airfare; and the service fee* and shipping charges as applicable. Omega can assist in providing this information based on each IC's requirement. Omega will invoice according to this format, so proper entering of information is key to ensuring prompt payment. |
* A per ticket non-refundable service fee is charged by Omega for all airline and train reservations that result in the issuance of a ticket.
As soon as the Record of Call has been approved, submit a roster and a copy of the order to Omega. The roster must include the order number; the meeting code; the name and dates of the meeting; the names and addresses of all meeting participants; and the IC contact's name and phone number.
Once the tickets have been issued to the participants, Omega will have a report prepared and sent to the IC contact or Administrative Officer electronically. The IC does not need to enter the receiving as this is done by OFM during the monthly central billed account reconcillation.
Credits for Unused Tickets
If a participant does not attend a meeting, it is the IC's responsibility to get the ticket back from the traveler(s) and return it to Omega. Omega will then issue a credit to the IC's CAN for the ticket cost only (the service fee is non-refundable).