The National Institutes of Health (NIH) requires certain contract workers to provide the Division of International Services (DIS) with proof s/he is authorized to work at NIH by the contract employer and that placement at NIH does not violate the terms and conditions of the non-immigrant status under which the worker is authorized to work in the U.S.
Refer to our
Contractor, Tenant, Volunteer Badges pages to determine whether or not a contract worker must provide proof of placement at NIH. If a contract worker’s work authorization documents do not clearly establish authorized placement at the NIH, DIS will ask for a Proof of Placement Letter in addition to the immigration documents at the time of validation.
Refer to our sample
Proof of Placement at NIH letter.
The letter should be signed by the non-NIH sponsoring employer by an authorized representative. The sponsoring employer name should match the name listed on the immigration approval notice (e.g., Form I-797). In the case of one or more sub-contracting agreements, the letter provided to DIS should clearly demonstrate the relationship between the contracting companies.
Note: Contract workers in H-1B status may provide a copy of the Labor Condition Application (LCA, or Form ETA 9025) with NIH listed as a Location/Place of Employment in lieu of a proof of placement letter.
It is in the interest of the contract worker, the contract employer, and NIH to assure that all necessary arrangements have been made for placement at NIH.