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Preparing and Addressing Outgoing Mail

Proper Addressing of Mail

  • It is best to capitalize everything in the address and center on the envelope
  • Eliminate all punctuation
  • Use the USPS list of common address and state abbreviations (pp. 29-30)
  • Always use a return address including IC, building address, room # and mail stop code
  • Always place the street address or post office box on the line above the city and state
  • Always place the ZIP+4 Code on the last line of the address
  • Always leave the bottom ½ inch (both front and back) blank and unobstructed to allow for USPS barcode