Every person entering NIH facilities
is required to have an identification badge.
All Federal employees, contractors
and organizational affiliates who require access to Federal facilities and/or
information systems must go through the Personal Identity Verification (PIV)
process to be issued a new HHS ID Badge or a Restricted Local Access (RLA) Badge.
classifications of individuals who are at NIH and who require access to NIH
facilities will not require fingerprinting or a background investigation. These
individuals will, however, undergo a standard criminal history check that will
be conducted by the NIH Police prior to being issued an alternate NIH (Legacy)
All position classifications at NIH,
along with examples, can be found on the web page: NIH Badging Authority by Classification Table. (note:
only NIH staff logged on to the NIH network are able to view this page).The table also identifies the corresponding
Badging Authority – DPSAC or the NIH Police Department – for each
classification. The Badging Authority is the organization responsible for
coordinating the necessary background check and authorizing the issuance of an
ID badge. Once authorized, the Applicant will be instructed on where to pick up his or her ID badge.
Extended Visitor Badge
Program at NIH
NIH has implemented new policies and procedures for
issuing Extended Visitor Badges to individuals such as Service Providers, Board
Members, Constructions Workers and others who are not registered in the NIH Enterprise Directory (NED) and may need frequent
physical access to NIH facilities. These classifications are described on the web page: NIH Badging Authority by Classification Table.
Before visitors can be issued an ID badge giving them
access to NIH facilities, they must complete the Extended Visitor form that
will be approved by an Administrative Officer (AO) with PIV Sponsor authority and be
fingerprinted. Applicants will have
their photo taken and their fingerprints electronically captured and submitted through the Office of
Personnel Management (OPM) for criminal history screening.
In the past, any federal employee could sponsor someone
for an Extended Visitor Badge. This sponsorship capability is now limited
to NED AOs who also hold the NED Sponsor role. As a result, NED AO Sponsors may
now receive requests to approve Extended Visitor Badges.
note that before a NED AO can sign off on the required Extended Visitor forms,
s/he will need to hold the NED Sponsor role. AO Sponsors will be responsible for authorizing and sponsoring an
individual to obtain employee-like access to NIH. AO Sponsors will also serve
as the point of contact with the responsibility for fielding questions from
individuals who are requesting an Extended Visitor Badge.
The cost of the Special Agreement Check (SAC) (also known as a fingerprint check) will be charged to the sponsoring IC. For a list of current OPM billing rates, please see the current Pricing Schedule. The request must include a justification statement by the Sponsor as to why the individual requires employee-like access to the NIH campus.
Visitor ID Badge Application Form
The NIH Extended Visitor ID Badge Application form is posted at: http://security.nih.gov/Documents/Extended%20Visitor%20Form.pdf. *
Extended Visitor Fingerprinting
and Badge Issuance Locations:
- NIH Gateway Center (next to Metro Plaza, South
Building 10 (Clinical Center South Lobby)
* Note: all prior versions of the NIH Extended
Visitor Application Form are obsolete and will not be
Becoming an AO Sponsor
In the PIV process, the
Sponsor acts on behalf of NIH to request an Applicant be issued an ID badge.
Training must be completed and a signed certificate submitted to the HSPD-12
Program Office before a Sponsor can request a badge for an Applicant.
Sponsor training, including the Sponsor Training module, is posted on the DPSAC
This page last reviewed June 2, 2017