Applying for a Badge

Every person entering NIH facilities is required to have an identification badge.

All Federal employees, contractors and organizational affiliates who require access to Federal facilities and/or information systems must go through the Personal Identity Verification (PIV) process to be issued a new HHS ID Badge or a Restricted Local Access (RLA) Badge. 

Certain classifications of individuals who are at NIH and who require access to NIH facilities will not require fingerprinting or a background investigation. These individuals will, however, undergo a standard criminal history check that will be conducted by the NIH Police prior to being issued an alternate NIH (Legacy) ID Badge.

All position classifications at NIH, along with examples, can be found on the web page: NIH Badging Authority by Classification Table. (note: only NIH staff logged on to the NIH network are able to view this page).The table also identifies the corresponding Badging Authority – DPSAC or the NIH Police Department – for each classification. The Badging Authority is the organization responsible for coordinating the necessary background check and authorizing the issuance of an ID badge. Once authorized, the Applicant will be instructed on where to pick up his or her ID badge.


Extended Visitor Badge Program at NIH  

NIH has implemented new policies and procedures for issuing Extended Visitor Badges to individuals such as Service Providers, Board Members, Constructions Workers and others who are not registered in the NIH Enterprise Directory (NED) and may need frequent physical access to NIH facilities. These classifications are described on the web page: NIH Badging Authority by Classification Table. 

Before visitors can be issued an ID badge giving them access to NIH facilities, they must complete the Extended Visitor form that will be approved by an Administrative Officer (AO) with PIV Sponsor authority and be fingerprinted. Applicants will have their photo taken and their fingerprints electronically captured and submitted through the Office of Personnel Management (OPM) for criminal history screening.

In the past, any federal employee could sponsor someone for an Extended Visitor Badge. This sponsorship capability is now limited to NED AOs who also hold the NED Sponsor role. As a result, NED AO Sponsors may now receive requests to approve Extended Visitor Badges.   

Please note that before a NED AO can sign off on the required Extended Visitor forms, s/he will need to hold the NED Sponsor role. AO Sponsors will be responsible for authorizing and sponsoring an individual to obtain employee-like access to NIH. AO Sponsors will also serve as the point of contact with the responsibility for fielding questions from individuals who are requesting an Extended Visitor Badge. 

Sponsorship of non-NIH personnel will cost the sponsoring IC $20.00 per person (based on the 2017 rate for a Special Agreement Check (SAC) (also known as a fingerprint check), and must include a justification statement by the Sponsor as to why the individual requires employee-like access to the NIH campus. The justification statement for sponsorship of non-NIH personnel for an Extended Visitor Badge must be mission-related and is subject to approval by the NIH Police and/or DPSAC.

Extended Visitor ID Badge Application Form

The NIH Extended Visitor ID Badge Application form is posted at: http://security.nih.gov/Documents/Extended%20Visitor%20Form.pdf. *


Note: Individuals requesting an Extended Visitor Badge must submit the original form at the NIH Gateway Center. Processing may take up to ten (10) business days.

        
Extended Visitor Fingerprinting and Badge Issuance Locations:  

- NIH Gateway Center (next to Metro Plaza, South Drive entrance)

        - Building 10 (Clinical Center South Lobby)    


* Note: all prior versions of the NIH Extended Visitor Application Form are obsolete and will not be processed.     

 

Becoming an AO Sponsor

In the PIV process, the Sponsor acts on behalf of NIH to request an Applicant be issued an ID badge. Training must be completed and a signed certificate submitted to the HSPD-12 Program Office before a Sponsor can request a badge for an Applicant.  

Information about Sponsor training, including the Sponsor Training module, is posted on the DPSAC website at:http://www.ors.od.nih.gov/ser/dpsac/Training/Pages/administrators.aspx#Sponsor.





                                                                       This page last reviewed June 2, 2017