OMS COVID-19 Screening Privacy Notice
Privacy Notice for NIH Staff Regarding Collection of Information in CRIS related to COVID-19 Testing
The National Institutes of Health (NIH) is committed to protecting your privacy. This Privacy Notice explains the collection and use of Personally Identifiable Information (PII) about you retained in the NIH Clinical Center’s (CC’s) electronic health record (CRIS). Beginning May 22, 2020, NIH will utilize the functionality in CRIS to order and process COVID-19 laboratory tests for designated Clinical Center staff (e.g., NIH Institute or Center employees, contractors, volunteers, trainees) through this voluntary testing program. The CC Department of Laboratory Medicine will run the samples and enter results into your CRIS record. If you grant approval in the COVID-19 screening questionnaire, the CC Department of Laboratory Medicine will also retain your samples for future needs described in this notice.
Your PII such as lab results will be stored in a segregated section of CRIS accessible only to NIH Occupational Medical Service (OMS) employees and those working directly on their behalf. Your information will not be transferred to or stored in Biomedical Translational Research Information System (BTRIS) or NIH research records. Your information or samples will not be used in identifiable form for research purposes but may be used in de-identified form for research purposes if you provide consent in the COVID-19 screening questionnaire. You may, however, be asked to join research at a later time that requests your authorization to release your identifiable information and/or samples to the researchers and possibly into different NIH records systems. That research is separate from this testing, is voluntary, and you may choose at the time whether to participate in the research.
In the course of its employee health activities, your identifiable medical record information may need to be released outside of NIH and HHS, these situations are described in the System of Records Notice routine uses available here: https://www.federalregister.gov/d/02-23965/p-29 The CC offers a secure, internet-accessible patient portal called FollowMyHealth. The FollowMyHealth patient portal enables NIH workers to electronically view selected information contained in their electronic occupational health record within CRIS including your COVID-19 test results. By providing a personal email address, you will receive instructions for the creation of your patient portal account.
Please note that after reading the purpose of the registry and this Privacy Notice you are acknowledging receipt of information about the practices described in this Privacy Notice, including the collection, storage and use of personal information about you as described in this Notice.
IF YOU HAVE SYMPTOMS OF COVID-19 OR MAY HAVE HAD CONTACT WITH A PERSON WITH COVID-19 IN THE PAST 14 DAYS, NOTIFY YOUR SUPERVISOR AND DO NOT COME TO WORK.