DIS is responsible for verifying that all foreign nationals placed at NIH have been lawfully admitted to the United States and are undertaking activities at NIH that are appropriate for their immigration status. After the Administrative Officer (AO) sponsors a foreign national for a badge in the NIH Enterprise Directory (NED), DIS must validate the foreign national’s work status before the badge process can continue.
Including Visiting Fellows (Pre and Post-Doctoral), Special Volunteers, & Guest Researchers NED validation occurs as a part of the foreign national’s DIS check-in process. Non-FTE Check-in Sessions are held every Monday morning (except in cases of U.S. Government closure) and NED validation is completed by the end of the day they check-in with DIS.
Including Research Fellows, Clinical Fellows, Staff Scientists, Staff Clinicians, & Investigators NED validation occurs as a part of the foreign national’s Enter-on-Duty (EOD) appointment with the DIS Immigration Specialist who processed their case.
Invited by an NIH Institute/Center (IC) B-1 Delegate for visits of 90 days or less
If the IC has a B-1 Delegate issuing invitation letters for B-1/WB Visitors, the Delegate is responsible for sending DIS a “Notification of Arrival” package when a Visitor arrives at NIH. The Delegate must notify DIS of a HHS PIV/RLA badge request via the “Notification of Arrival” form. The Visitor does not need to come to DIS for badge clearance or check-in.
DIS needs a case from the IC if a foreign national is coming for more than 90 days or if the IC does not have a B-1 Delegate. The non-employee badge procedures above would apply.
Sponsored by Another Employer and Placed at NIH
DIS is a part of the badging process for all foreign national contractor workers (CW) placed at NIH. A foreign national CW’s immigration status is sponsored by another employer and/or they are paid by that employer. Common examples of contract employers include Kelly Scientific Services, Leidos, Lockheed Martin, Global Solutions Network, etc.
CWs must provide the
required immigration and work authorization documents to DIS for review so that DIS can validate their work status in NED. Contractor Badge Clearance hours are held at the DIS office from 1:00pm to 4:00pm, Monday-Friday (except in case of U.S. Government closure). If the CW is not placed at the main NIH campus in Bethesda, the CW or the AO can fax the required documents to DIS at 301-496-0847, ATTN: BADGE CLEARANCE. See our
Contract Badge Clearance page for more information.
U.S. Lawful Permanent Residents:
Also known as “Green Card” holders
DIS does not consider U.S. permanent residents to be foreign nationals, and DIS does not need to validate their work status in NED. The AO is responsible for making sure that the individual’s NED record correctly reflects their U.S. lawful permanent resident status.