Extended Absence Abroad (EAA) occurs when a Visiting Program participant is outside the United States for five weeks or longer, as periods exceeding five weeks require Division of International Services (DIS) approval. Scientists must submit the Extended Absence Abroad form with accompanying memo to DIS at least two weeks before their planned departure from the United States. For non-FTE scientists, the memo must be signed by the lab supervisor and the Institute/Center (IC) Scientific Director. For FTE scientists, only lab supervisor signature is required.
The memo must include the length of absence and indicate whether the scientist will continue to be paid or unpaid while abroad. Visiting Fellows who will be in unpaid status during their absence must obtain additional approval from the NIH Deputy Director for Intramural Research (DDIR). In these circumstances, DIS will review the EAA request form and memo and then submit to DDIR for final determination. See the NIH Visiting Fellow Manual Chapter for more information and review the DIS request form for detailed requirements.
If the EAA request is approved and the scientist is a J-1 Exchange Visitor, DIS will annotate the Student and Exchange Visitor Information System (SEVIS) to reflect the absence. Others will be notified and advised as appropriate for their status. All scientists should review DIS travel guidance and notify DIS upon returning to the United States.